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求職者私隱聲明
CHOW TAI FOOK JEWELLERY CO., LTD
JOB APPLICANT PRIVACY STATEMENT FOR THE COLLECTION, PROCESSING AND USE OF PERSONAL DATA

Last updated: [30] August 2023

1. What does this notice cover
This notice describes how Chow Tai Fook Jewellery Co., Ltd ("CTF Jewellery Group", "we", "us" or "our") uses your personal data in connection with your application for employment with us. It also describes your data protection rights and how to exercise them.

2. What categories of personal data we collect
• Personal identification and communication information: your name, phone number, email address, Hong Kong identity card number, passport number, date of birth, gender, immigration status, and information about your entitlement to work;
• Application-related information: curriculum vitae (CV), cover letter, employment history, education history, qualifications and skills, reference contact information, name of referrer, position preferences, willingness to relocate, desired salary, interests and aspirations, background screening information if relevant and bank account information if we re-imburse expenses; and
• Sensitive information: for example, information about your health and disabilities where we need to make any reasonable adjustments, equal opportunities monitoring information, including information about your ethnic origin, sexual orientation, health and religion or belief.

We collect most of this information from you directly. For example, data is collected through our recruitment portal on CTF Jewellery Group’s official website and CVs; from correspondence with you; or through interviews, meetings or other assessments. We also collect some information about you from third-party recruitment portals through which you applied for employment with us (e.g. JobsDB, Hong Kong Jewelry Manufacturers Association (HKJMA) Job Market etc.), other people (e.g. recruiters, referrals), your referees or organisations (e.g. from LinkedIn if you choose to connect us with your LinkedIn profile; where applicable, we also collect data from our third-party background screening provider during the pre-employment screening process).
Please note that it is mandatory for you to provide your personal data as described above. In the event that you do not provide such personal data, we may not be able to process your application further.

3. Why we collect, use and store this personal data
We will use your personal data for the below stated purposes:
• To process your application, make informed decisions on recruitment and assess your suitability for the role, communicate with you about your application, respond to your inquiries and schedule interviews, and reimburse you for any agreed expenses incurred in the application process;
• To contact you about future career opportunities at CTF Jewellery Group;
• To improve our recruitment processes by analysing your personal data and compare it to past recruitment processes;
• To verify the information provided by you and to carry out appropriate pre-employment background checks;
• To protect our business interests and legal rights, including, use in connection with legal claims, compliance, regulatory, auditing, investigative and disciplinary purposes and ethics and compliance reporting requirements;
• To analyse and monitor the diversity of the workforce in accordance with applicable laws including, for example, compliance with equal opportunity employment laws; and
• To comply with legal, regulatory and other requirements under Hong Kong laws by analysing and possibly transmitting your personal information.

4. More information about verification and background checks
For certain positions, it will be necessary for us to verify the details you have supplied (for example, in relation to your identity, employment history, academic qualification and professional credentials) and to conduct pre-employment background checks (for example, in relation to previous criminal convictions or financial standing). The level of checks will depend on your role, in particular whether you will occupy a regulated role, and will be conducted at as late a stage as is practicable in the recruitment process and often only after you have been selected for the position. If your application is successful, we will provide further information about the checks involved and will obtain any necessary consent prior to completing such checks.

5. How we share or transfer your personal data
Personal data will primarily be processed by employees in our Human Resources, IT and finance departments. Your personal data will be shared with or transferred to:
• CTF Jewellery Group’s group companies, including our ultimate holding company, our subsidiaries and corporate affiliates, joint ventures, and other companies under common control of our ultimate holding company for recruitment purposes;
• companies providing services, such as technology services including hosting, maintenance, administration and analysis, as well as other agencies, under contract to CTF Jewellery Group as part of the recruitment process;
• government authorities and/or law enforcement officials if mandated by law or if required for the protection of our legitimate interests in compliance with applicable laws.
In the event that any of our business is sold or integrated with another business, your details may be disclosed to our advisers and any prospective purchaser's adviser and will be passed to the new owners of the business.

6. Your choices and rights
You have the right of access to, and correction of, your personal data held by us, to the extent permitted by law, by making a written request to our Associate Director, Talent Acquisition via email at recruitment@chowtaifook.com or by phone at +852 3720 8008.

7. How long we retain your personal data
We will retain your personal data for up to 2 years from the date of receiving your application for the purposes described in Section 3 above and for any future recruitment processes in case there are any future job positions that you are interested in or you have applied for.

8. Contact us
If you have questions about this privacy notice or wish to contact us for any reason in relation to our personal data processing, please contact us via email at recruitment@chowtaifook.com or by phone at +852 3720 8008.

JOB APPLICANT PRIVACY NOTICE

Effective date: April 1, 2024

1. Overview
We recognize the importance of your privacy and maintaining the confidentiality of your personally identifiable information (“Personal Information”). This Job Applicant Privacy Notice (“Privacy Notice” or “Notice”) describes how Hearts on Fire Company, LLC and its affiliates (“HOF“, “we”, “us” or “our”) may collect, use, disclose, protect and retain Personal Information about you in connection with recruitment and pre-employment activities (including recruitment activities of individuals being considered for rendering contracted services to HOF in an individual capacity (“independent contractors”)).

2. Categories of Personal Information We Collect
In the past twelve months, and generally during the course of your pre-employment relationship with us, we may collect or may have collected the following types of professional and educational Personal Information about you to generally administer our recruitment and pre-employment activities (as further described below):
• Personal identification and communication information: name, phone number, mailing address, email address, social security number (which may also be considered sensitive personal information) and other taxpayer/government identification number, date of birth, gender, and residency and work permit status.
• Application-related information: curriculum vitae (CV), cover letter, employment history, education history, qualifications and skills, reference contact information, name of referrer, position preferences, willingness to relocate, desired salary, interests and aspirations, background screening information if relevant and bank account information if we reimburse expenses.
• Interview Information: Notes collected by interviewers and other professional assessment information.
• Pre-employment Screening: If we offer you a job, we may collect additional background information such as criminal history and eligibility information (as permitted by law).
• Device Information and Other Unique Identifiers: Device identifier, internet protocol (IP) address, or similar unique identifiers (to the extent you apply through or otherwise interact with the HOF careers portal).
• Sensitive personal information: social security number, driver’s license number, racial or ethnic origin, personal affiliations, information about your health (including where required, drug screening results) and disabilities where we need to make any reasonable accommodations, equal opportunities monitoring information, including information about your ethnic origin, sexual orientation, health and religion or belief, and/or criminal history.
In many instances, providing the Sensitive Personal Information listed above is voluntary and may not be a requirement for employment. If you decide not to share such information with us, not doing so will not impact your application. Note however that the collection of some of the categories of information above are required to process your application.

3. Sources of Collection
We collect most of the aforementioned information from you directly. For example, data is collected through our recruitment portal on HOF’s official website and CVs; from correspondence with you; or through interviews, meetings or other assessments. We also collect some information about you from third-party recruitment portals (e.g., LinkedIn, Indeed), other people (e.g. recruiters, referrals), your referees or organizations (e.g., from LinkedIn if you choose to connect us with your LinkedIn profile; where applicable, we also collect data from our third-party background screening provider during the pre-employment screening process).
If you provide to us any Personal Information relating to third parties, such as your reference(s), it is your responsibility to ensure that information you submit does not violate any third party’s rights and that you have obtained approval from that individual to provide information to us.

4. Why We Collect, Use and Store this Personal Information
We use your Personal Information and sensitive personal information for the following business purposes (“Processing Purposes”) associated with the administration of your application and our general business operations:
• To process your application, make informed decisions on recruitment and assess your suitability for the role, communicate with you about your application, respond to your inquiries and schedule interviews, and reimburse you for any agreed expenses incurred in the application process;
• To contact you about future career opportunities at HOF ;
• To improve our recruitment processes by analyzing your Personal Information and compare it to past recruitment processes;
• To verify the information provided by you and to carry out appropriate pre-employment background checks;
• To protect our business interests and legal rights, including, use in connection with legal claims, compliance, regulatory, auditing, investigative and disciplinary purposes and ethics and compliance reporting requirements;
• To analyze and monitor the diversity of the workforce in accordance with applicable laws including, for example, compliance with equal opportunity employment laws; and
• To comply with legal, regulatory and other requirements under applicable laws.

5. How We Disclose Your Personal Information
Personal Information will primarily be processed by employees in our Human Resources, IT and finance departments. Your Personal Information may also be shared with or transferred as follows:
• Within HOF. We may disclose Personal Information to HOF’s group companies, including our ultimate holding company, our subsidiaries and corporate affiliates, joint ventures, and other companies under common control of our ultimate holding company for recruitment purposes.
• Service Providers. As part of normal business operations, HOF may disclose Personal Information to companies providing services, such as technology services including hosting, maintenance, administration and analysis, as well as other agencies, under contract to HOF as part of the recruitment process.
• Government Entities, Regulators or External Advisors. HOF may disclose Personal Information to government agencies and regulators external advisors (e.g., lawyers, accountants, and auditors), courts and other tribunals, and/or law enforcement officials if mandated by law or if required for the protection of our legitimate interests in compliance with applicable laws. Business Transactions. In the event of mergers, reorganizations or similar corporate restructuring activities, we may disclose information to our advisers and any prospective purchaser’s adviser and the new owners of the business. In some instances, this may include your Personal Information.
• Other Disclosures with Your Consent. We may ask if you would like us to disclose your Personal Information with other unaffiliated third parties who are not described elsewhere in this Privacy Notice.

6. Your Choices and Rights
If you are a resident of California, you may have certain rights regarding your Personal Information. The rights available to you depend on our reason for processing your Personal Information and the requirements of applicable law. Specifically, you may have the following rights:
• Access and portability: You have the right to request access to Personal Information we hold about you. Specifically, you have the right to request access to information about the categories of Personal Information concerned and categories of recipients to whom the Personal Information has been or will be disclosed, and the sources from which we receive that Personal Information among other information. You generally have the right to receive this Personal Information, in a structured, commonly used, and machine-readable format so you can transmit this Personal Information to another entity.
• Correction: You have the right to request correction of inaccurate Personal Information we may have about you.
• Deletion: You have the right to request that we delete your Personal Information.
• Opt out of the sale or sharing of Personal Information: We do not currently, nor have we in the preceding 12 months, sold or shared (in this context, share means use of your Personal Information for cross-contextual behavioral advertising ) your Personal Information. We do not knowingly sell or share the Personal Information of individuals under the age of 16.
• Online Tracking. Some web browsers incorporate a “Do Not Track” (DNT) or similar feature that signals to websites that a visitor does not want to have his/her online activity and behavior tracked. Not all browsers offer a DNT option and there is currently no industry consensus for how to recognize or respond to a DNT signal. We will endeavor to recognize commercially recognized opt out signals (e.g., Global Privacy Control). Recognition of this signal will only take place with respect to the device and/or browser that communicates the signal.
• Automated processing: Under certain circumstances, you have the right to object to a significant decision based solely on automated processing (i.e., without human intervention ) unless that decision is required or authorized by law. We do not presently engage in automated processing without human intervention.
• Non-discrimination: We do not discriminate against applicants who exercise any of their rights described in this Privacy Notice, nor do we retaliate against applicants who exercise these rights. However, we may require the use of your Personal Information to administer your pre-employment relationship with us. Therefore, in some instances, we may not be able to process your request.
• Restriction of processing of sensitive personal information. You have the right to request the restriction of processing of your sensitive personal information. At the current time, however, we do not use or disclose sensitive personal information for purposes other than those expressed in this Notice or otherwise permitted by applicable law, and these uses cannot be limited under California law.
If you choose to assert any of these rights under applicable law, we will respond within the time period prescribed by such law. Please note that many of the above rights are subject to exceptions and limitations. Your rights and our responses will vary based on the circumstances of the request.
A person authorized to act on your behalf may make a verifiable request related to your Personal Information. If you designate an authorized person to submit requests to exercise certain privacy rights on your behalf, we will require verification that you provided the authorized agent permission to make a request on your behalf.
Your verifiable request must: (i) provide sufficient information that allows us to reasonably verify that you are the person about whom we collected Personal Information or an authorized representative of that person; and (ii) describe the request with sufficient detail that allows us to properly understand, evaluate, and respond to it. We will only use Personal Information provided in a verifiable consumer request to verify the requestor’s identity or authority to make the request.
To exercise your rights, please contact us as stated in the “Contact Us” section of this Privacy Notice.

7. How Long We Retain Your Personal Information
HOF will retain your Personal Information, including sensitive personal information, only for as long as it is necessary to fulfill the above-mentioned Processing Purposes, or as required to comply with applicable legal requirements. Even when the recruitment and pre-employment screening activities are complete, we may need to keep your information longer because of a legal action, or an investigation involving HOF.

8. Confidentiality and Security
We maintain appropriate technical and organizational measures designed to protect against unauthorized or unlawful processing of Personal Information and/or against accidental loss, alteration, disclosure or access, or accidental or unlawful destruction of or damage to Personal Information.

9. Contact Us
If you have questions about this Privacy Notice or wish to contact us for any reason in relation to our Personal Information processing, please contact us via email talent@heartsonfire.com.
美商和頌愛有限公司台灣分公司
關於收集、處理和使用個人資料的求職者私隱聲明

最後更新: 2023 年 8 月[30]日

1. 本聲明包含哪些內容
本聲明描述了在您向本公司求職時美商和頌愛有限公司台灣分公司(“和頌愛”或“本公司”或“我們”)如何使用您的個人資料。此外,本聲明還闡述了您在個人資料保護方面的權利以及該如何行使這些權利。

2. 我們收集哪些類別的個人資料
• 個人身份資訊和通信資訊:您的姓名、電話號碼、電子郵寄地址、身份證字號、護照號碼、出生日期、性別、移民身份以及工作資格資訊;以及
• 與求職相關的資訊:個人簡歷(CV)、求職信、工作經歷、教育經歷、資質和技能、推薦人聯繫資料、工作轉介人姓名、職位偏好、工作調動意願、期望薪資、興趣和志向、背景審查資訊(如相關)以及銀行帳戶資訊(如果我們報銷您的費用)。

我們會直接從您那裡收集大部分資訊。例如,我們通過和頌愛官方網站上的招聘門戶和收到的個人簡歷來收集資料;通過與您的通信收集資料;或通過面試、會議或其他評估收集資料。我們也會從您申請我們的職位時所使用的第三方招聘平台(例如JobsDB、HKJMA Job Market等)、其他人士(如招聘人員、工作轉介人)、您的推薦人或機構(例如,若您選擇將您的LinkedIn個人檔案與我們連接,我們就會從LinkedIn收集您的資料;在適用的情況下,我們也會在入職前調查過程中從我們的第三方背景調查服務提供者那裡收集資料)那裡收集您的部分資料。
請注意,您必須提供上述個人資料。如果您不提供,我們可能無法進一步處理您的求職申請。

3. 我們為何收集、使用和存儲這些個人資料
我們會將您的個人資料用於以下目的:
• 處理您的求職申請,做出知情的招聘決定,並評估您是否適合該職位,就您的求職申請與您溝通,回覆您的詢問並安排面試,以及報銷您在求職過程中產生的任何約定費用;
• 在和頌愛未來有工作機會時與您聯繫;
• 通過分析您的個人資料並與過去的招聘流程進行比較,以改進本公司的招聘流程;
• 核實您提供的資訊,並進行適當的入職前背景調查;
• 保護本公司的商業利益和合法權利,包括法律索賠、合規、監管、審計、調查和紀律目的,以及道德和合規報告要求相關的使用;
• 根據適用法律(例如包括遵守就業服務法等)分析和監控員工的多樣性;以及
• 通過分析和可能傳輸您的個人資訊以遵守台灣法律下規定的法律、監管和其他要求。

4. 關於核實和背景調查的更多資訊
對於某些職位,我們有必要核實您提供的詳細資訊(例如,與您的身份、工作經歷、學歷資格和專業證書有關的資訊),並進行入職前背景調查(例如,與財務狀況有關的調查)。調查的程度將取決於您的職位,尤其是您是否將擔任受規管的職位,調查將在招聘過程中盡可能晚的階段進行,通常在您被選中擔任該職位後才進行。如您求職成功,我們將提供更多有關該等調查的資訊,並在進行該等調查之前獲取任何必要的同意。

5. 我們如何分享或轉移您的個人資料
個人資料主要由人力資源、IT 和財務部門的員工處理。您的個人資料將共享或轉移至:
• 和頌愛集團的公司,包括本公司的母公司、最終控股公司、子公司和隸屬公司、合資企業,以及受本公司最終控股公司共同控制的其他公司,用於招聘目的;
• 作為招聘過程的一部分向和頌愛提供服務(如技術服務,包括託管、維護、管理和分析服務)並與和頌愛簽訂合約的公司及其他中介機構;
• 政府機關和/或執法人員(如果法律強制規定,或為了根據適用法律保護本公司的合法權益)。
如果本公司的任何業務被出售或與其他業務合併,您的個人資料可能會被披露給我們的顧問和任何潛在買方的顧問,並將被轉交給業務的新所有者。
您的個人資料將在本聲明所述之目的範圍內,於我們或/和任何前揭公司、政府機構、執法官員或其他人所在的任何國家或地區被利用。

6. 您的選擇和權利
在法律允許的範圍內,您有權通過電子郵件(recruitment@chowtaifook.com)或電話(+852 3720 8008)向本公司的人才招聘副總監提出書面申請,以查閱、更正、要求停止收集、處理或利用、製給複製本和刪除我們所持有的您的個人資料。

7. 我們會將您的個人資料保留多久
自收到您的求職申請之日起,我們將保留您的個人資料不超過 2 年,以用於上文第 3 條所述目的,並用於今後的任何招聘流程(若今後出現您感興趣的職位,或您申請過的職位出現空缺)。

8. 聯絡我們
如果您對本私隱聲明有任何疑問,或因任何與本公司的個人資料處理相關的原因而希望聯絡我們,請致函recruitment@chowtaifook.com或致電 +852 3720 8008。